Free Landscaping Invoice Template
A clean, professional invoice template for landscaping businesses — free to download and use, no email required. The Excel version calculates line amounts, tax, and the total automatically; the Word version is a fill-in you can print.
A landscaping invoice should keep the one-time build and any recurring maintenance on separate lines, and bill the build by the phases the customer watched happen. Plants and materials installed should reconcile to the quantities quoted, with substitutions — the plant that wasn't available, the extra yard of stone — shown clearly.
Free for any use. No sign-up, no email gate.
What a good landscaping invoice includes
- ✓Your business name and contact details — and the client's.
- ✓An invoice number, issue date, and a clear due date.
- ✓Line items that match what was quoted and what was actually done.
- ✓Subtotal, tax (at your local rate), and the balance due.
- ✓How to pay you: methods you accept and any late-payment terms.
- ✓Bill the build by completed phase (grading, hardscape, planting) rather than by date, so each line is a milestone the customer can see.
- ✓Keep recurring maintenance visits on their own lines or a separate invoice, so the project billing and the seasonal billing never blur together.
- ✓Reconcile materials installed against the estimate — quantities of plants, yards of soil or mulch, square feet of sod — and show any substitution or overage as its own line.
- ✓Record plant species and sizes installed for the customer's records and the establishment warranty.
- ✓State the plant-warranty and watering terms, deposit applied, payment due date, and accepted methods.
Example line items for a landscaping invoice
A starting point — adapt these to the job in front of you.
Common questions
Is this template really free?
Yes — download it and use it for any business. No email, no sign-up, no watermark beyond a one-line credit you can delete.
What's the difference between the Excel and Word versions?
The Excel version calculates line amounts, tax, and the total automatically from what you type — enter your tax rate once and the math is done. The Word version is a clean fill-in you can print or edit.
Can I edit the template?
Completely. Add your logo, change labels, add rows, adjust the terms — it's yours to adapt.
When the template becomes the bottleneck
Templates work until you're retyping the same client, the same lines, and the same totals every week. Stairkey turns the job itself into the invoice — quoted, approved, and billed from one record. See how it fits landscaping.