Free Real Estate Estimate Template
A clean, professional estimate template for real estate businesses — free to download and use, no email required. The Excel version calculates line amounts, tax, and the total automatically; the Word version is a fill-in you can print.
Use this estimate to quote a seller or buyer on your service fees and out-of-pocket marketing costs before you take the listing or start the search. Lay out what each charge covers and when commission is settled separately at closing.
Free for any use. No sign-up, no email gate. The Excel workbook comes pre-filled with starter real estate line items — edit them to match the job.
What a good real estate estimate includes
- Your business name and contact details — and the client's.
- An estimate number and date, plus how long the price is valid.
- Line items with a clear description, quantity, unit price, and amount.
- Subtotal, tax (at your local rate), and the total — no surprises later.
- Notes and terms: what's included, what's excluded, deposit and payment terms.
- State the brokerage commission as a percentage of sale price but clarify it is earned and paid at closing through the closing/settlement statement, not on this estimate — list it as a separate line so the client doesn't confuse fees with commission.
- Itemize reimbursable marketing as discrete line items (professional photography, drone/aerial, 3D/Matterport tour, staging rental, printed brochures, MLS/listing syndication) with unit costs so the client sees exactly what they're funding.
- Spell out who pays for what under your buyer-broker or listing agreement — transaction coordinator fee, admin/compliance fee, and any flat marketing retainer — and note whether marketing spend is recouped from proceeds or billed upfront.
- Put a clear validity window (e.g. estimate good for 30 days) and tie any staging or photography quotes to current vendor rates, since stager and photographer pricing changes seasonally.
- Disclose all fees and any third-party costs up front, in line with your local real estate board's rules — no junk or undisclosed charges — and note that commission is negotiable and not set by law.
Example line items for a real estate estimate
A starting point — adapt these to the job in front of you.
Common questions
Is this template really free?
Yes — download it and use it for any business. No email, no sign-up, no watermark beyond a one-line credit you can delete.
What's the difference between the Excel and Word versions?
The Excel version calculates line amounts, tax, and the total automatically from what you type — enter your tax rate once and the math is done. The Word version is a clean fill-in you can print or edit.
Can I edit the template?
Completely. Add your logo, change labels, add rows, adjust the terms — it's yours to adapt.
When the template becomes the bottleneck
Templates work until you're retyping the same client, the same lines, and the same totals every week. Stairkey turns the job itself into the estimate — quoted on site, approved, and billed from one record. See how it fits real estate.