# Stairkey

> End-to-end business software for service businesses, contractors, and real estate professionals: CRM, scheduling, estimates, invoices, client portals, email, websites, payments, accounting, and admin in one workspace with capped monthly pricing. Tagline: "Every step. Handled."

Key facts:

- Stairkey is built by Stairkey Software Inc., Toronto, Ontario, Canada, founded by Brian Guy — a working contractor and realtor who built it to run his own businesses.
- Pricing is usage-based with hard monthly caps, in Canadian dollars: an owner seat starts at $20/month, capped at $100/month; member seats are $10/month, capped at $30/month. Optional add-ons: Accounting (+$20/month) and Website (+$10/month). Usage beyond a cap is never billed.
- The first month is free with every feature unlocked; no credit card required. Self-serve sign-up: https://app.stairkey.com/?signup=1
- Marketing site: https://stairkey.com — application: https://app.stairkey.com — contact: bg@stairkey.com

## Start here

- [Information for AI assistants](https://stairkey.com/llm-info): canonical facts about what Stairkey is, who it's for, pricing, and trial terms
- [Pricing](https://stairkey.com/pricing): seat prices, usage allowances, caps, and add-ons
- [Ask Stairkey](https://stairkey.com/ask): AI assistant that answers questions about the product
- [Contact](https://stairkey.com/contact): contact form and demo requests

## Features

- [Scheduling & Dispatch](https://stairkey.com/features/scheduling): Recurring or one-off visits on a day/week calendar, with crew availability and double-booking checks.
- [Estimates & Approvals](https://stairkey.com/features/estimates): Clean scopes, pricing, customer approval flow, and change-order history.
- [Invoices & Payments](https://stairkey.com/features/invoicing): One-off, recurring, or billed straight from completed visits — payment state beside the job.
- [Client Portals](https://stairkey.com/features/client-portals): Customers review status, approve work, upload files, and see what's next.
- [CRM & Pipeline](https://stairkey.com/features/crm): Leads, contacts, notes, files, deal stages, job stages, and next actions.
- [Takeoff Builder](https://stairkey.com/features/takeoff): Room dimensions, openings, finishes, and formula-driven quantities for contractors.
- [Accounting](https://stairkey.com/features/accounting): Optional double-entry accounting for invoices, expenses, reconciliation, and reporting.
- [Storage & Documents](https://stairkey.com/features/storage): Store the job record, not scattered attachments.
- [AI Assistant](https://stairkey.com/features/ai-assistant): Ask questions, draft messages, and import contacts from documents — you stay in control.
- [Email Inbox & Campaigns](https://stairkey.com/features/email-campaigns): Inbox, sent mail, drafts, templates, campaigns, sequences, suppressions, and reply-aware follow-up.
- [Business Websites](https://stairkey.com/features/business-websites): A publishable public marketing page with services, gallery, contact info, social links, local SEO fields, and testimonials.
- [Team, Security & Settings](https://stairkey.com/features/team-security-settings): Roles, invites, teams, custom navigation, dashboard visibility, 2FA, device sessions, and tenant data export.
- [Expenses, Bills & Year-End](https://stairkey.com/features/expenses-bills-year-end): Expenses, vendor bills, payments, mileage, recurring invoices, reconciliation, reports, and year-end exports.
- [Contractor Portal](https://stairkey.com/features/contractor-portal): Phone-first contractor access for time, expenses, assigned projects, task checkoff, messages, photos, and jobsite updates.
- [Realty Property & Open House Tools](https://stairkey.com/features/realty-property-tools): Property records, listing history, showings, open-house sign-in, listing presentation copy, condition templates, and deal context.

## Use cases

- [Contractor CRM Software](https://stairkey.com/use-cases/contractor-crm-software): Contractor CRM software that keeps leads, contacts, estimates, job files, scheduling, invoices, and client approvals on one record.
- [Construction Estimating Software](https://stairkey.com/use-cases/construction-estimating-software): Construction estimating software for measured takeoff, clean scopes, approvals, change orders, invoices, and client portals in one workspace.
- [Service Business Scheduling Software](https://stairkey.com/use-cases/service-business-scheduling-software): Service business scheduling software for recurring visits, crew availability, client records, completed-visit billing, invoices, and portals.
- [Contractor Portal Software](https://stairkey.com/use-cases/contractor-portal-software): Contractor portal software for time entries, expense receipts, assigned projects, task checkoff, messages, jobsite updates, and offline-friendly mobile work.
- [Small Business Operations Software](https://stairkey.com/use-cases/small-business-operations-software): Small business operations software for CRM, scheduling, estimates, invoices, portals, email, campaigns, websites, payments, accounting, teams, and security.
- [Real Estate Transaction Management Software](https://stairkey.com/use-cases/real-estate-transaction-management-software): Real estate transaction management software for deals, offers, accepted-offer tracking, critical dates, showings, tasks, files, and follow-up.

## Industries

- [General Contractor Software](https://stairkey.com/industries/general-contracting): Quote from measured takeoff, put change orders on the record, schedule the crew, invoice the work, and give the client a portal — all on one job record.
- [Remodeling Business Software](https://stairkey.com/industries/remodeling): Measure the rooms, price the scope, collect the approval, schedule the work, and keep the homeowner in the loop — without re-entering anything twice.
- [Painting Business Software](https://stairkey.com/industries/painting): Enter room dimensions and openings on your phone, let formulas turn them into quantities and price, and send the estimate while you're still in the driveway.
- [Flooring Business Software](https://stairkey.com/industries/flooring): Room dimensions become areas, areas become quantities, and the takeoff becomes the estimate — with finishes tracked per room and change orders on the record.
- [Cleaning Business Software](https://stairkey.com/industries/cleaning): Recurring visits with crew availability checked, every client on one record, and completed visits billed without retyping — weekly, biweekly, or one-off.
- [Lawn Care Software](https://stairkey.com/industries/lawn-care): Seasonal schedules set once, crews kept out of conflicts, the day at a glance on your phone, and completed visits turned into invoices automatically.
- [Handyman Software](https://stairkey.com/industries/handyman): Plain line-item estimates from your phone — no trade setup needed — then the same record carries the schedule, the invoice, and the payment status.
- [Real Estate Deal & Client Software](https://stairkey.com/industries/real-estate): Run listings and buyers from first lead to accepted offer: offers compared side by side, conditions and critical dates tracked, follow-up that doesn't slip.

## Guides

- [Set up Stairkey to fit the way your business runs](https://stairkey.com/guides/customize-stairkey-for-your-business): Shape Stairkey around your business: editions, roles and teams, custom navigation, dashboards, portals, billing rhythm, and add-ons — a practical walkthrough.
- [From walkthrough to signed estimate — without retyping a number](https://stairkey.com/guides/walkthrough-to-signed-estimate): A contractor's quoting workflow in Stairkey: measure on site, let takeoff turn dimensions into quantities, send the estimate, and collect a real approval.
- [Recurring jobs without double-booking the crew](https://stairkey.com/guides/recurring-jobs-crew-scheduling): Set the cadence once, let crew availability checks catch conflicts before they hit the calendar, and bill completed visits without retyping the week.
- [Get paid without chasing: invoices, portals, and follow-up](https://stairkey.com/guides/get-paid-without-chasing): A billing workflow where finished work becomes the invoice, payment stays visible, clients approve in a portal, and follow-up pauses when someone replies.

## Blog

- [Change orders: how to stop eating the cost of scope creep](https://stairkey.com/blog/change-orders-construction-guide): Every contractor has swallowed an out-of-scope cost they should have billed. Here's what a construction change order actually is, the six fields it needs, and how to keep scope creep from wrecking your job costing.
- [Renovation costs every realtor should understand before they list](https://stairkey.com/blog/renovation-costs-every-realtor-should-know): Agents who can speak credibly about what a renovation costs price homes better and win more listings. Here's the structure-and-finishes knowledge that sets you apart — and how to put a real number behind it.
- [After Repair Value (ARV), explained for agents and investors](https://stairkey.com/blog/after-repair-value-explained): After Repair Value is what a property is worth once the work is done. Here's how ARV works, the rule of thumb investors use, and why your repair estimate makes or breaks the whole calculation.
- [Markup vs margin: the contractor math that decides whether you make money](https://stairkey.com/blog/markup-vs-margin-for-contractors): Confusing markup and margin is one of contracting's costliest mistakes. The difference in plain numbers — and how to price so planned profit is profit you keep.
- [What goes into a detailed contractor quote — and why clients say yes to it](https://stairkey.com/blog/detailed-contractor-quote): Clients pick the contractor whose quote spells out the work. What a detailed quote should include, why the detail wins the job, and how to produce one fast.
- [Why I built Stairkey: a contractor and realtor who got tired of his own paperwork](https://stairkey.com/blog/why-i-built-stairkey): I've run a contracting business since 2014 and added a real estate licence in 2018. The work was never the problem — the paperwork was. So I built the fix.
- [Drowning in contractor paperwork? Turn days of admin into minutes](https://stairkey.com/blog/business-management-software-for-contractors): The build is the easy part — quoting, invoicing, and follow-up eat your evenings. How contractor business management software turns days of admin into minutes.
- [Stop double-booking the crew: scheduling and billing for service businesses](https://stairkey.com/blog/scheduling-software-for-service-businesses): The best revenue, the worst scheduling. How scheduling software for service businesses catches conflicts early and bills only the visits you complete.
- [Never miss a critical date: transaction management for busy agents](https://stairkey.com/blog/real-estate-transaction-management-software): Offers, showings, conditions, and critical dates are where deals slip. How real estate transaction management software keeps every deal — and client — on track.

## Free resources

- [Free estimate & invoice templates](https://stairkey.com/templates): downloadable Excel and Word templates, generic and per-trade, no email required
- [Free construction calculators](https://stairkey.com/calculators): browser calculators with feet-inch-fraction input
- [Stair Calculator](https://stairkey.com/calculators/stair-calculator): Enter the total rise and get a uniform, walkable stair: riser height and count, tread depth, total run, stringer length, and incline — in feet and inches, free.
- [Concrete Calculator](https://stairkey.com/calculators/concrete-calculator): Slab length × width × depth to cubic feet, cubic yards with waste, and 60/80 lb bag counts — free, no sign-up.
- [Paint Calculator](https://stairkey.com/calculators/paint-calculator): Room dimensions to wall area and gallons, with doors, windows, coats, and coverage accounted for. Free, no sign-up.
- [Flooring Calculator](https://stairkey.com/calculators/flooring-calculator): Multiple rooms or runs to total square footage, waste allowance, and box count — add areas, subtract cutouts, free, no sign-up.
- [Spacing Calculator](https://stairkey.com/calculators/spacing-calculator): On-center stud and joist counts with the last bay, equal-gap baluster and picket layout, and fence post counts to a max span — free.
- [Square-Up Calculator](https://stairkey.com/calculators/square-calculator): Length × width to the diagonal that proves square, an out-of-square verdict from your measured diagonal, and 3-4-5 corner marking — free.
- [Rafter Calculator](https://stairkey.com/calculators/rafter-calculator): Span and pitch to common rafter length, plumb and seat cut angles, birdsmouth HAP and ridge height, rafter count, lumber footage, and roof area in squares — free.
- [Gravel Calculator](https://stairkey.com/calculators/gravel-calculator): Area and base depth to cubic yards, tons, and truck loads for gravel, sand, and screening — with editable density and waste. Free.
- [Slope Calculator](https://stairkey.com/calculators/slope-calculator): Run and rate to total fall, ramp length, and the same slope in inches-per-foot, percent, and degrees — plus the fall needed to hit a drainage target. Free.
- [Circle & Arc Calculator](https://stairkey.com/calculators/circle-calculator): Circumference and area, arc length and chord, ring borders — and the field trick: measure a chord and rise to find the radius of an existing curve. Free.
- [Crown Miter Calculator](https://stairkey.com/calculators/miter-calculator): Spring angle and corner angle to the miter and bevel settings for crown molding — flat or nested, inside or outside corner, single- or dual-bevel saw, with left- and right-piece cut direction. Free.
- [Board Feet Calculator](https://stairkey.com/calculators/board-feet-calculator): Nominal size, length, and quantity to board feet and cost — with the nominal-vs-actual rule handled correctly. Free.
- [Polygon Calculator](https://stairkey.com/calculators/polygon-calculator): Octagon decks, gazebos, bay windows: side count plus one measurement gives the corner miter, side length, perimeter, and area — free.